FAQ
Questions and answers
ScoutSheet is a tryout evaluation web app for volunteer youth baseball and softball leagues. It has no pricing or billing today, and a league gets an account by asking for one and being approved by the operator. Evaluators score on their own phones, even with no signal, and families never need an account. The answers below cover cost, offline scoring, notes, devices, importing players, deleting data and getting started.
What does ScoutSheet cost?
ScoutSheet has no price list and no billing today: there are no plans, payments or invoices anywhere in the app. A league gets an account by asking for one, and the person who runs ScoutSheet approves or declines each request by hand.
How does a league get started?
Sign in with a verified email address and open Start a league. Enter the league's name, time zone and age cutoff date, accept the data processing agreement, and send the request. The operator approves or declines it. On approval the league is created with a copy of the default scoring form, and you are invited as its first Admin; the invite applies the next time you use ScoutSheet. No email is sent about the request, so check its status on the same page.
Does scoring work with no signal at the field?
Yes. An evaluator opens the scoring screen once while online, and the phone keeps the tryout's player list and the scoring page. After that, every score is saved on the phone first and sent when a connection comes back, automatically every 30 seconds or with Sync now. A sign-in problem pauses sending but never deletes a queued score. Player photos are not kept on the phone, so they show only while online.
What if an evaluator's phone dies?
Print the Eval Group's paper sheet before the tryout: it lists the players by tag with a blank column for each skill. The evaluator writes scores on paper, and an Admin types them in afterward under the name written on the sheet. Those scores count in every report like anyone else's.
Who can see an evaluator's notes?
The evaluator who wrote them, their coaching partner if the league pairs them, and the league's Admins on that evaluator's report. Notes never appear in a division's combined rankings, in released results, or in the division CSV.
Do parents or players need an account?
No. Children never sign in. If the league opens Eval Group signup, an Admin sends each family a private link by email, and the family picks a group from that link without an account. Only adult volunteers (board members, check-in volunteers and evaluators) sign in.
What devices does it need?
Evaluators use the web browser on their own phone, and can add the scoring screen to the home screen. The check-in desk works on a laptop or a phone. There is no app to download: native iPhone and Android apps are planned, not built.
Can we import our players?
Yes, from a CSV export of your registration system. You map its columns, map each division value to a ScoutSheet division, preview the result and confirm. Players are matched on name plus birth date, so importing the same file again adds no duplicates, and anything ambiguous waits for you to decide. An optional Eval Group column places each new player in that group.
How is a player's information deleted?
A league Admin can erase a player at any time. That removes the player's record, tryout entries, check-in history, every photo, every score and note, and parent contacts. Separately, once a league closes a season, a daily job deletes that season's photos after 60 days and its scores and notes after 12 months; each league can change both, or place a legal hold. Player records are never erased automatically.
Can another league see our data?
No. Each league's players, scores, photos and reports belong to that league alone, and a child registered in two leagues has two separate records. Every page and request checks that what it asks for belongs to the league in its address, and the database itself refuses links between leagues.
Ready to run your next tryout?
A league board member asks for a league, and the operator approves it. You are then the league's first Admin and can invite your check-in volunteers.