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Skills evaluations

Running skills evaluations where every player makes a team?

ScoutSheet runs player skills evaluations for volunteer youth baseball and softball leagues, including Little League and other leagues where every child is placed on a team. Volunteers check players in and give each one a numbered tag, coaches score them on their own phones even with no signal at the field, and the league's Admins get each division's players ranked from every evaluator's scores, plus a CSV to take to the draft. Nothing in it assumes anyone is cut.

Is a tryout in ScoutSheet the same as an evaluation?

Yes. ScoutSheet calls the event a tryout, and it works the same whether your league cuts players or places every one of them. There is no cut list, no accept or decline step and nothing for families to be told they didn't make. Evaluators score skills, and the league uses the rankings however it places players.

What does the league get for the draft?

  • A ranking for each division: every scored player in the division, across all of its Eval Groups, by ScoutSheet Score from 0 to 100. Players who look tied share a rank.
  • A draft CSV for Admins: every registered player in the division, with attendance, tags and each criterion per session, so no-shows are on the list too.
  • Released results: once an Admin releases a division, its evaluators can see the combined results. Notes never appear in them.
  • Print to PDF for managers who want paper at the draft table.

ScoutSheet doesn't form teams or run the draft itself: the league takes the rankings to its own draft.

How does it keep evaluations fair across teams?

  • Several evaluators per player, averaged, so one coach's view doesn't decide a ranking.
  • An evaluator bias flag: a division's report flags an evaluator who scores at least half a rating point above or below the others on three or more shared players.
  • Weights the league sets for each skill and each session (a second day can count more or less), and they stay editable after scoring.
  • Private notes: an evaluator's notes are seen only by them, their coaching partner and the league's Admins.
  • Paper sheets for each Eval Group, so a dead phone doesn't leave a gap in the scores.

What does evaluation day look like?

The same as a tryout day: families can pick an Eval Group from a private link beforehand, volunteers check players in at a desk, and coaches score by player tag on their phones. The tryout and evaluation day walkthrough goes through it in order, and the features page covers every part.

Ready to run your next evaluation?

A league board member asks for a league, and the operator approves it. You are then the league's first Admin and can invite your check-in volunteers.